Legal

Privacy Policy

How we collect, use, and protect your information when you visit AI Asset Foundry or work with us.

Last updated: November 17, 2025

1. Who we are

AI Asset Foundry (“we”, “our”, “us”) helps businesses turn their expertise into scalable, AI-ready assets and systems.

This Privacy Policy explains how we collect, use, and protect your information when you:

  • Visit our website at aiassetfoundry.com,
  • Contact us about our services, or
  • Engage with us as a client or prospective client.

If you have any questions, you can reach us at:

2. Information we collect

We collect information in three main ways: information you provide, information collected automatically, and information from service providers.

2.1 Information you provide to us

You may give us information directly when you:

  • Submit a contact form,
  • Request a demo or consultation,
  • Sign up for a newsletter or updates,
  • Become a paying client, or
  • Communicate with us by email or phone.

This information may include:

  • Name and contact details (e.g. email address, phone number),
  • Company name and role,
  • Message content and project details,
  • Billing-related information you share with us (excluding full payment card details, which are handled by payment processors).

2.2 Information collected automatically

When you visit our website, certain information is collected automatically, for example:

  • IP address,
  • Browser type and version,
  • Device type and operating system,
  • Pages visited and actions taken,
  • Referring and exit pages,
  • Timestamps and general location (based on IP).

We use this information to understand how people use our site, diagnose issues, and improve performance and security.

2.3 Cookies and similar technologies

We use cookies and similar technologies to:

  • Keep the site secure and reliable,
  • Remember basic preferences,
  • Measure traffic and performance.

For more detail, see our Cookie Policy.

2.4 Information from service providers

We may receive limited information from trusted service providers, such as:

  • Email service providers (e.g. delivery status),
  • Payment processors (e.g. payment confirmation),
  • Analytics tools (e.g. aggregated usage metrics).

These providers process your data on our behalf and under our instructions.

3. How we use your information

We use your information for purposes such as:

  • Responding to enquiries and providing customer support,
  • Evaluating whether our services are a good fit for you,
  • Operating, maintaining, and improving our website and services,
  • Monitoring and protecting the security of our systems,
  • Sending transactional messages related to your use of our services,
  • Communicating updates about features, changes, or important notices (where permitted).

We do not sell your personal information.

4. Legal bases for processing (where applicable)

Where data protection laws require a legal basis (for example, under the GDPR), we generally rely on:

  • Consent – when you voluntarily provide information or opt into communications.
  • Legitimate interests – such as maintaining security, improving our services, and understanding how our website is used.
  • Contract – when processing is necessary to perform a contract with you or to take steps at your request before entering into a contract.
  • Legal obligations – when we must comply with applicable laws.

5. How we share information

We may share information with:

  • Service providers who help us operate our business, including hosting, analytics, email delivery, customer relationship management, and payment processing.
  • Professional advisors such as lawyers, accountants, and auditors, where reasonably necessary.
  • Authorities or third parties when required to comply with applicable law, legal process, or enforce our rights.

We require service providers who process personal data on our behalf to handle it securely and only for the purposes we specify.

We do not sell or rent your personal information.

6. Data retention

We retain personal information only for as long as necessary to:

  • Provide our services,
  • Maintain business records,
  • Comply with legal, tax, or accounting requirements,
  • Resolve disputes and enforce our agreements.

Where data is no longer needed for these purposes, we will take reasonable steps to delete or anonymize it.

7. Your rights and choices

Depending on your location and applicable law, you may have rights such as:

  • Accessing the personal data we hold about you,
  • Requesting correction of inaccurate or incomplete data,
  • Requesting deletion of your data (subject to legal obligations),
  • Objecting to or restricting certain types of processing,
  • Withdrawing consent where processing is based on consent.

To exercise these rights, please contact us at [email protected]. We may need to verify your identity before responding to your request.

You also have choices regarding cookies and tracking technologies. See our Cookie Policy for more details.

8. International data transfers

Our service providers may store and process data in multiple regions. Where personal data is transferred across borders, we take reasonable steps to ensure appropriate safeguards are in place, in line with applicable laws.

9. Security

We use reasonable technical and organizational measures to protect personal information, including:

  • Using reputable hosting and security providers,
  • Limiting access to personal data to those who need it,
  • Using encryption in transit where appropriate.

However, no method of transmission or storage is 100% secure, and we cannot guarantee absolute security.

10. Third-party websites and services

Our website may link to third-party websites or services. We are not responsible for the privacy practices or content of those third parties. We encourage you to review their privacy policies.

11. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. When we make changes, we will update the “Last updated” date at the top of this page. Significant changes may also be communicated by additional notice.

12. Contact us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us at:

This document is for general information only and does not constitute legal advice. Please consult your own legal counsel for advice specific to your situation.